“AutoinExpo” is the name and brand of the online exhibition, and the organizer of this exhibition is “AUTOIN Inc.(the “AUTOIN”)“
This Privacy Policy (the "Policy") explains the way of treatment of the information which is provided or collected in the websites on which this Policy is posted. In addition the Policy also explains the information which is provided or collected in the course of using the applications of AUTOIN which exist in the websites or platforms of other company. Through this Policy, AUTOIN regards personal information of the users as important and inform them of the purpose and method of AUTOIN's using the personal information provided by the users and the measures taken by AUTOIN for protection of those personal information. This Policy will be effective on the 24th day of Oct, 2022 and, in case of modification thereof, AUTOIN will make public notice of it through posting it on the bulletin board of AUTOIN 's website or individual notice through sending mails, fax or emails.
1. Information to be collected and method of collection
(1) Personal information items to be collected
Personal information items to be collected by the AUTOIN are as follows:
• Information provided by the users
“AUTOIN ” may collect the information directly provided by the users.
- Required personal information items : ID, email, name, password, confirmed password, nationality, company name, company position, contact(office/mobile number), product and service area, industry area.
- Optional personal information items : Company registration number
• Information collected while the users use services
Besides of information directly provided by the users, AUTOIN may collect information in the course that the users use the service provided by the AUTOIN .
- Access IP information, cookies, service using record, access log, etc
(2) Method of collection
The AUTOIN collects the information of users in a way of the followings:
- Website sign up page, written form, fax, telephone calling, e-mailing, online registration program, tools for collection of created information.
- Provided by partner companies
2. Use of collected information
AUTOIN uses the collected information of users for the following purposes:
• Member management and identification
• To detect and deter unauthorized or fraudulent use of or abuse of the Service
• Performance of contract and service fee settlement regarding provision of services demanded by the users.
• Improvement of existing services and development of new services
• Making notice of function of AutoinExpo site or matters on policy change
• To help you connect with other users you already know and, with your permission, allow other users to connect with you
• To make statistics on member’s service usage, to provide services and place advertisements based on statistical characteristics
• To provide information on promotional events as well as opportunity to participate
• To comply with applicable laws or legal obligation
• Use of information with prior consent of the users (for example, utilization of marketing advertisement)
For the purpose of confirming the intention to sign up as a member, identification/authentication according to the provision of membership services, maintenance and management of member qualifications, identification according to enforcement of the limited identification system, prevention of illegal use of services, various notices and notifications, and record preservation for dispute resolution We process personal information.
AUTOIN agrees that it will obtain consent from the users, if AUTOIN desires to use the information other than those expressly stated in this Policy.
3. Period for retention and use of personal information
In principle, the Company destructs personal information of users without delay when: the purpose of its collection and use has been achieved; the legal or management needs are satisfied; or users request: Provided that, if it is required to retain the information by relevant laws and regulations, the Company will retain member information for certain period as designated by relevant laws and regulations. The information to be retained as required by relevant laws and regulations are as follows:
• Record regarding contract or withdrawal of subscription: 5 years (The Act on Consumer Protection in Electronic Commerce)
• Record on payment and supply of goods: 5 years (The Act on Consumer Protection in Electronic Commerce)
• Record on consumer complaint or dispute treatment: 3 years (The Act on Consumer Protection in Electronic Commerce)
• Record on collection/process, and use of credit information: 3 years (The Act on Use and Protection of Credit Information)
• Record on sign/advertisement: 6 months(The Act on Consumer Protection in Electronic Commerce)
• Log record of users such as internet/data detecting the place of user connection: 3 months(The Protection of Communications Secrets Act)
• Other data for checking communication facts: 12 months (The Protection of Communications Secrets Act)
4. Procedure and method of destruction of personal information
In principle, the Company destructs the information immediately after the purposes of its collection and use have been achieved without delay: Provided that, if any information is to be retained as required by relevant laws and regulations, the Company retain it for the period as required by those laws and regulations before destruction and, in such event, the personal information which is stored and managed separately will never be used for other purposes. The Company destructs: hard copies of personal information by shredding with a pulverize or incinerating it; and delete personal information stored in the form of electric file by using technological method making that information not restored.
5. Sharing collected information
Except for the following cases, AUTOIN will not share personal information with a 3rd party:
• when the AUTOIN shares the information with its affiliates, partners and service providers;
- When the AUTOIN’s affiliates, partners and service providers carry out services such as bill payment execution of orders products delivery and dispute resolution (including disputes on payment and delivery) for and on behalf of AUTOIN.
• when the users consent the sharing in advance;
- When the users selects to be provided by the information of products and services of certain companies by sharing his or her personal information with those companies
- When the user selects to allow his or her personal information to be shared with the sites or platform of other companies such as social networking sites.
• when the sharing is required by the laws
- if required to be disclosed by the laws and regulations; or
- if required to be disclosed by the investigative agencies for detecting crimes in accordance with the procedure and method as prescribed in the laws and regulations
6. Users' right to access and option
The users or their legal representatives, as main agents of the information, may exercise the following options regarding the collection, use and sharing of personal information by AUTOIN:
• exercise right to access to personal information;
• make corrections or deletion;
• make temporary suspension of treatment of personal information; or
• request the withdrawal of their consent provided before
If, in order to exercise the above options, you, as an user, use the menu of 'amendment of member information of webpage or contact AUTOIN by using representative telephone or sending a document or e-mails, or using telephone to the responsible department (or person in charge of management of personal information), AUTOIN will take measures without delay: Provided that the Company may reject the request of you only to the extent that there exists either proper cause as prescribed in the laws or equivalent cause.
7. Commission for collected personal information
For carrying out services, the Company commissions external professional companies(subcontractors) to process personal information as follows. This commissioned works for processing personal information is carried out by each subcontractor and service only if necessary for providing that service.
In commissioning process of personal information, in order to secure safety of personal information, the Company supervises and ensure to expressly state in the agreement with subcontractors so that those subcontractors will safely process personal information by strictly complying with directions regarding personal information protection, keeping personal information secret, not disclosing it to a 3rd party and being liable for accidents and returning or destructing personal information upon termination of the commission or process.
Name of Subcontractors |
Description of commissioned works (services) |
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8. Staff responsible for managing personal information
The staff of AUTOIN responsible for managing personal information is as follows :
AUTOIN responsible for managing personal information
Tel : +82 53-247-4771
Email: korea@autoinexpo.com
9. Technical, managerial and physical measures for protection of personal information
In order to prevent the loss, theft, leakage, alteration or damage of personal information of the users, AUTOIN takes technical, managerial and physical measures for securing safety as follows:
(1) Technical measures
• Utilize security servers for transmitting encryption of personal information
• Take measures of encryption for confidential information
• Install and operate access control devices and equipment
• Establish and execute internal management plan
(2) Managerial measures
• Appoint a staff responsible for protecting personal information
• Provide education and training for staffs treating personal information
• Establish and execute internal management plan
• Establish rules for writing passwords which is hard to be estimated
• Ensure safe storage of record of access to personal information processing system
• Classify the level of authority to access to personal information processing system
(3) Physical measures
• Establish and operate the procedure for access control for the facilities for storing personal information
• Store documents and backing storage containing personal information in safe places which have locking device
10. Remedy for Infringement on Rights and Interests
Data subjects can ask the following agency of remedies for infringement on rights and interests and consultation.
The following agency is an agency independent from the Office. Therefore, if you are not satisfied with the way the Office handles complaints and damage relief or need a concrete help, please inquire the following agency.
- Personal Information Infringement Report Center (run by the Korea Internet & Security Agency)
• Responsibility: Report infringement on personal information, apply for consultation
• Homepage: privacy.kisa.or.kr
• Tel: 118
• Address: Personal Information Infringement Report Center, 3F, 9, Jinheung-gil, Naju-si, Jeollanam-do, Republic of Korea (58324)
- Personal Information Dispute Mediation Committee
• Responsibility: Apply for mediating personal information disputes, mediate collective disputes (solve disputes through civil measures)
• Homepage: www.kopico.go.kr
• Tel: 1833-6972
• Address: 4F, Seoul Government Office, Sejong-daero, Jung-gu, Seoul, Republic of Korea (03171)
- Cyber Division of the Supreme Prosecutor's Office: +82-2-3480-3573 (www.spo.go.kr)
- Cyber Bureau of the Korean National Police Agency: 182 (http://cyberbureau.police.go.kr)
11. Change in the Privacy Policy
(1) This Privacy Policy will apply from Oct 24, 2022.
